Flu Vaccine Distribution

Flu Vaccine Distribution Arrangements 2018/19

Online ordering is now open!

The OM Movianto online ordering system – Marketplace - is now live and ready for you to pre-order your first delivery of vaccines for the 2018/19 season. To help with planning and stock allocation we would ask that you place your pre-order no later than Friday 31 August. Practices can place subsequent orders during the season as required.  You can access Marketplace by clicking on this link: https://ommarketplace.co.uk/Orders/Home

 

When you place your pre-order you will be given an estimated delivery date in August. This will be updated by OM Movianto Customer Services with an estimated delivery date in September.

 

A copy of the delivery schedule can be found at the ‘Deliveries’ section of this page.

 

In 2017, there were a handful of practices that required two deliveries in a week. If you need more than one delivery in a given week, you should place the first one online. For the second delivery, you must contact OM Movianto Customer Services Team on 01234 248 623.  It is not possible to arrange more than one delivery in a given week via the online ordering system. If you place more than one order online in a given week, the orders will be bundled together and will arrive on the same delivery day (each order will indicate the same expected delivery date).

 

Log-in details

 

Your log-in details will be the same as those issued to you last year. If you need to reset your password please click on the “Forgot Password?” link on the Marketplace log-in screen and follow the instructions on screen.

 

If there are new members of staff who require access to Marketplace or you are having problems logging in to an account established last year, please contact OM Movianto Customer Services directly on 01234 248 623 or flu.Scotland@movianto.com

 

Placing your order – IMPORTANT INFORMATION

 

Orders for the vaccine should be placed on the OM Movianto online ordering system - Marketplace: (https://ommarketplace.co.uk/Orders/Home). Log-in details used in previous seasons remain valid and should continue to be used. If you have any issues with log-in arrangements or if you have new staff who require access to the system please contact OM Movianto Customer Services on 01234 248 623 for assistance.

 

GP practices should plan to place the minimum number of orders needed taking into consideration the timelines for availability of aTIV (details below) and available fridge capacity. NHS Boards are charged for each delivery made to practices.

 

You must ensure adequate vaccine supplies are in place before organising vaccination clinics.

 

Available vaccines

Please order the following vaccines for each cohort:

Patient Cohort

Vaccine

75 years and over

Adjuvanted Trivalent Vaccine (aTIV)

65 to 74 years

Trivalent Inactivated Vaccine (TIV)

18 to 64 at-risk, including pregnant women

Quadrivalent Inactivated Vaccine (QIV)

 

Searching for vaccines in Marketplace

When placing orders for the vaccines in Marketplace, practices should search for the type of vaccine required. For example if vaccines are required for patients aged 18 to 64 these can be found in Marketplace by entering the search term “QIV” on the ‘Orders’ screen. If vaccines are required for patients aged 65 to 74 these can be found by searching for “TIV”.   Similarly, the vaccines for patients aged 75 and over can be found by searching for “aTIV”.

 

Ordering the correct quantity

Vaccines are available in either packs of 10 or single dose packs. On the ordering platform, please read the vaccine information carefully and order the number of packs required rather than the total volume of individual vaccines – for example, if the vaccine is available in packs of 10 and the practice wants to request a delivery of 500 vaccines, and order should be placed for 50 packs of 10.  If the vaccine is only available in single dose packs then a practice requiring e.g. 30 vaccines should order 30 single dose packs.

 

Adjuvanted trivalent vaccine (aTiV) – Patients aged 75 and over

Adjuvanted trivalent vaccine (aTIV) for patients aged 75 and over will be made available across the UK in three consignments in September, October and November. This means that practices will receive three (3) deliveries of aTIV in line with the UK delivery schedule.  Practices are asked to split their orders for aTIV as follows:

  • 1st order – 40% of total aTIV requirement (for delivery in September)
  • 2nd order – 20% of total aTIV requirement (for delivery in October)
  • 3rd order - 40% of total aTIV requirement (for delivery in November)

 

The maximum order quantities for aTIV for each practice are listed here

If you have ordered a quantity of aTIV that is greater than the maximum quantity allowed please contact OM Movianto Customer Services and ask them to reduce your order for aTIV to the maximum quantity allowed.

Please note that the maximum order quantities for aTIV must be adhered to. Any orders which exceed the maximum quantity allowed at 31 August 2108 will be reduced to the maximum quantity allowed in order to ensure equitable access to stock for all practices.

If you have ordered a quantity of aTIV that is less than the maximum quantity allowed then please raise a further order for the additional quantity required, if you have sufficient fridge capacity to do so. If you do not have sufficient fridge capacity, please contact OM Movianto to advise that you will require a further delivery of aTIV before the second consignment of stock is released in October.

If you have ordered your vaccines based on available fridge space and have ordered less than the maximum aTIV quantity allowed please contact OM Movianto to advise that you will require a further delivery of aTIV before the second consignment of stock is released in October.

 

Needles for aTIV

aTIV for patients aged 75 and older will be supplied in pre-filled syringes with separate needles.  The needles will be provided in packs of 100.  GP practices will need to order needles at the same time the aTIV is ordered. Needles can be found on the online ordering system by searching for “needles” on the ‘Orders’ screen in Marketplace.  Please only order the minimum number of packs required.  For example, a practice that orders 15 packs of 10 aTIV (150 doses) will need to order 2 packs of needles (200 needles).

 

Patient Information Leaflets

Patient Information Leaflets for vaccines supplied in packs of 10 will be provided separately to the vaccines. These will be added to orders by OM Movianto.

 

Low-egg content vaccine

Egg-free vaccine was discontinued by the manufacturer in 2016. The Sanofi brand quadrivalent vaccine (QIV) is deemed suitable for vaccinating patients with egg allergies (apart from those who have previously experienced anaphylaxis), as per guidance published in Immunisation against Infectious Diseases (Green Book). The ovalbumin content is within acceptable limits: ≤0.05μg/0.5ml dose.   To order low egg content QIV please contact OM Movianto Customer Services directly on 01234 248 623.

 

QIV for children who cannot receive the nasal spray vaccine

Please contact OM Movianto Customer Services on 01234 248 623 to request.

Deliveries

Your first delivery of flu vaccines is planned for the week commencing 17 September 2018.   Your scheduled delivery day will fall on the same day of the week as the last flu season. A copy of the OM Movianto delivery schedule is available here if you wish to check your delivery day.

 

Further Information

 

Please view the Frequently Asked Questions document which has been designed to help address any concerns or queries you may have. As some deliveries of the vaccine will be made by sub-contractors, this document also contains a list of the distribution companies that will deliver the vaccines to practices.

 

 

Information on how to place an order on the online system can be found in the OM Movianto user guide.

 

To find out more about OM Movianto, specialists in healthcare logistics, please visit their website.

If you have any questions that the FAQ document does not address please contact OM Movianto Customer Services on 01234 248 623 and they will be able to assist you.

Alternatively, please email nss.fluvaccineenquiries@nhs.net and we will get back to you as soon as possible.