Endorsing guide

(v1.10) Updated: 2 January 2016, see all updates

2.2.13 Short Supply

Short supply is used on a Part 7 item only where the pharmacist has had difficulty in obtaining supply of a particular item. Short supply is subject to agreement between Community Pharmacy Scotland (CPS) and Scottish Government Health & Social Care Directorates (SGHSC).

Where Short supply is endorsed, information must also be provided to indicate either the proprietary product (and pack size if needed) or the generic price for the total quantity dispensed.

If you do not endorse an invoice price or brand name of a proprietary product you will be paid the current DT Part 7 price.

Electronic claim – the CP must apply a Short Supply (SHS) endorsement and either apply a Special Price endorsement (SPE) detailing the NHS net cost pricefor the quantity dispensed, excluding VAT or select a brand name of a proprietary product.

Paper claim -  the CP must indicate Short Supply (SHS) and either endorse the code SP to indicate special price, followed by the NHS net cost price for the quantity dispensed, excluding VAT, of the product in format ‘pppp’ or endorse the brand name of a proprietary product. Any documentary evidence (normally the invoice or a legible copy of it) should be submitted with the prescription form. 

Please do not endorse the current DT price.

It is important that you endorse the prescription form with all relevant information to ensure you are paid correctly.

Listed in Short Supply Short Supply Endorsement Special Price Endorsement Automation action
Yes Yes Yes Automate with special price
Yes Yes No Pass to keyer for pay from paper
Yes No No Pass to keyer for pay from paper

 

Listed in Short Supply Short Supply Endorsement Special Price Endorsement Automation action
No Yes Yes Automate at P7 price
No Yes No Automate at P7 price
No No No Automate at P7 price

 

Short Supply Claim using Special Price Endorsement

Electronic format Paper format
Required Required
A Short Supply endorsement should be applied along with any additional relevant information.
NB - Guidance relating to application of endorsements can be found in your supplier User Guide / Manuals
The paper form should indicate Short Supply along with any additional relevant information as in the example format above.

 

Short Supply Claim for a Proprietary Product

Electronic format Paper format
Required Required
After choosing the proprietary product as the dispensed item, a Short Supply endorsement should be applied along with any additional relevant information.
NB - Guidance relating to application of endorsements can be found in your supplier User Guide / Manuals.
The paper form should indicate the chosen proprietary product and Short Supply endorsement along with any additional relevant information as in the example format above.